Outsourcing your e-mail server and anti-spam filtering to a hosted service reveals several benefits

The amount of spam continues to go up and this means that a large share of an organisation’s capital resources and bandwidth are “stolen” from them. Outsourcing their e-mail to a hosted service will help them get their resources back and re-spend them on productivity.

You need the Internet for your daily activities both privately and professionally, but when a major part of it contains unwanted e-mails and malware, is suddenly is a factor that creates stress and frustration for the entire organisation from IT administrators to end users.

Web spreads out widely and is now available for everybody in all age groups, which has a huge impact on the amount of spam mails and following that, an increased cost using time and resources to clear junk and ilegitimate mail from the mail boxes. Uderestimating the cost of removing junk e-mails is very common - people tend to believe that removing a spam e-mail just takes a couple of seconds. However, suddenly unwanted e-mails appear in huge numbers on a daily basis consuming valuable time and user’s concentration.

Spam e-mails are not only annoying in nature, but they also have significant impact on the operation cycle of a company since they drain network resources and use bandwidth. Every unsolicited message delivered uses bandwidth and in some cases spam account for nearly 50% of the entire network.

A slow and ineffective network hits all businesses - from the large companies the have their own dedicated team taking care of IT securiry to small businesses, that has a smaller budget for online protection. Furthermore, governments at all levels - local and regional - have tried to implement legislation aimed at spammers, unfortunately this has not helped fight spam sufficiently as spammers are able to continue their criminal activities using the latest and most advanced technologies.

Those who submit spam mails have build their community consisting of several networkds of hosted servers and advanced attack techniques. Analysis shows that spam drain both time and financial resources and organisations face security issues because they expose their internal network to e.g. malware, spyware and trojahns.

These online threats highlight the need of installing effective hosted spam e-mail solutions on email servers to reduce operation costs and to protect networks from collapsing. Organisations can especially protect themselves better against online security issues using outsourced hosted servers and services.

Outsourcing to a hosted service offers several pros e.g. the freed time that companies regain and the fact that you no longer need to handle any technical software, hardware, integration and maintenance issues. Qualified and skilled professionals keep round the clock watch on their systems and ensure complete elimination of spam before sending e-mails to their networks.

The responsibility removing all spam before it reaches the end users is now placed at the outsourced hosted mail server, and understanding the entire process is now much easier for less technical users.

Author:Julia Sue-Beck